Bob Johnson's Blog on Internet Marketing

Using language that your key audiences use is one of the most effective things you can do to engage visitors when they arrive at your website and give you 2 to 10 seconds to capture their attention.

That came through to me again yesterday while reviewing 20 pages on a client's website for ways to increase their search engine visibility. While you never want to write for a search engine at the expense of your live visitors, sometimes the two overlap. When that happens, it is time to seize an opportunity.

In this case, the client was using the term "Graduate Programs" and "Undergraduate Programs" as major topic headings on the site. And so I used the free tool available from Wordtracker at http://freekeywords.wordtracker.com/ to run a quick check on alternative terms that might raise the search visibility of those pages and help capture interest from people interested in online degree programs.

Here's what I found:

• Very few people search for "graduate degrees online" or "graduate programs online" online.
• More, but not many more, search for "masters degrees online."
• The winner by a wide margin is "masters programs online."

Check the labels you're using now on pages with content in this area. Check the page title tags and the major headings on the page and your left-hand navigation. If you don't offer doctoral progams online, make a quick switch to "masters" programs from the "graduate" word. If you do offer doctoral programs (almost nobody searches for those, by the way),  break up the content so you can use both words.

Make changes like that and you'll please both people and search engines. Can't beat that combination.

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Both of my presentations last week at the ACT Enrollment Planners Conference included examples of colleges and universities that were using online scholarship and/or tuition cost calculators to give people who might want to enroll a better picture of what "real" costs might be than the usual published sticker price information.

Almost nobody in either audience (probably 150 or so combined) reported they had something like this online now.

10 Scholarship and Cost Calculators

That lead me to update the list at http://bobjohnsonconsulting.com/blog1/2007/12/5_online_financial_aid_scholar.html from 7 to 10 schools with online forms that mark a venture into new marketing territory. The new additions are Fleming College in Ontario, Northern Arizona University, and Wilkes University. Links to each of the 10 pages are included.

The Wilkes entry delivers a subtle marketing message that I'd guess in not intended. The form asks only for SAT results, excluding ACT. Does that mean this northeastern Pennsylvania school isn't interested in people from ACT states like Michigan and Ohio and Illinois and more? Not likely, but that's what this form implies.

Noel-Levitz student surveys continue to report that forms like these would be used by a great majority of college-bound high school students if available. But they are not.

A Special Benefit for "Stealth" Applicants

If you're concerned about "stealth" applicants, consider this option to get them to drop the invisibility cloak. Make the scholarship and/or cost calculator only available to people who become an online inquiry. In other words, offer a benefit for the act of revealing identity. Make your website more important to them by providing a service that isn't available anywhere else.

Do people use these?

We had a person from Bradley University in one audience. She verified that use of Bradley's online form has doubled or tripled the number of people getting estimates now over the number that once were forced to provide the information and then wait for a reply by regular mail. Instant gratification. Sometimes it works.

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Is there growth potential in online doctoral programs? Capella University thinks there is. 

Not quite sure when the ads first started, but sometime in the last week or so I've noticed a new campaign for Capella appearing as banner ads on various websites.

The ad is very simple and doesn't feature any wiggly dancers or fetching women that seem out of place on other group ads for online college and university programs. Other than the name, the ad copy is limited to "Over 30 doctoral specializations, all focused on advancing your career." The call to action is for receipt of a "free university guide."

Follow the quest for a guide and you arrive at http://capellalearning.net/default.aspx?v=unilong 

Easy to Scan Degree Offerings

Some points of note about the landing page:

• You'll see a very visible question: "Does Capella have my program?" that leads to an easy to scan chart of the degree programs available. Seems very effective to answer that critical first question, "Do they have what I want to study."
• Visitors are told clearly that a follow-up call will come along if you complete the inquiry form as requested. That's a nice way to sort out who's serious from who is not. (And of course, if you just want the guide, you don't have to give them a real phone number.)
• At the bottom, you have an option to pick up the phone and call.

Complete the form and you get a quick thank you with a note that "An enrollment counselor will be contacting you."

There's also a PDF version of what I suspect is the guide (called "Capella Degree Programs") that will come in the mail. What's unusual about this one is that you can actually read it online without having to increase and decrease the size of the image to see the photos and read the print. Nicely done for a PDF. You can move directly from the content page to the major content area of most interest, so you don't have to scroll through each one of the 38 pages in the guide.

Building the Capella University Brand

Although the ad highlights doctoral degrees, the program information outlines everything available from the bachelor's level up. That makes sense, since many people who explore the opportunity may aspire to a doctoral degree without yet having the earlier degrees in place. And for some visitors, it might enhance the Capella brand to associate the bachelors and masters programs with the doctoral offerings.

Test the form for yourself at http://capellalearning.net/default.aspx?v=unilong

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Not lone from now I'll start my pre-conference workshop her at the ACT Enrollment Planners Meeting... "Student Recruitment in an Online World: Creating a Marketing Communications Plan in a World Without Paper."

Surprising so far is the level of interest... 52 people have registered for this one, many more than my workshop last year on search engine marketing. At the start, I'll try to see find out more about what's bringing people to this session.

What's especially timely are recent stories in the press that build on what's covered in my opening slides... the emerging use of smartphones and electronic readers. The business section of the NY Times on Sunday included a feature story on the Readius, a flexible version of an e-reader that's due out late this year or early next year. Yes, you can roll up the electronic page and just about put it into your pocket. That's the plan, at least. See more about it at http://www.readius.com/

And both the Wall Street Journal and USA Today have reviews of the iPhone with 3G. Indeed, the USA Today story features actual faster website access times for 10 different websites. That fast access time is a key ingredient for wider adoption. See the story at http://www.usatoday.com/tech/columnist/edwardbaig/2008-07-08-iphone-3g-review_N.htm

Will print ever be obsolete in student recruitment communication plans? When did the frog in the pot start to notice the water was getting warm?

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Just reading this afternoon a WebProNews article, "24 Ways to Get a Customer and Keep a Customer" at http://archive.webpronews.com/2008a/0701.html

The article reports that in the online world 75% of buyers experience a lack of information that keeps them from making a purchase "always, most, or some of the time." When that happens most people will move to a competitor who provides the missing information.

High Demand for Website Net Cost Information

That made me flash back to yesterday's (finished!) work on my advance workshop presentation for the ACT Enrollment Planners Meeting next week. According to the 2007 Noel-Levitz survey of college-bound students, 76% would use an online tuition cost calculator "if they could" and 80% would use an online "financial aid estimator" if they could.

But most can't. Less 25% of both private and public institutions provide those services. (The Noel-Levitz survey at www.noellevitz.com/expectations)

Can we conclude that colleges that do offer these services gain an advantage over their competitors who do not? From what I'm hearing about the popularity of those programs from people who have them, I'd not want to be in my competitive set without one.

Little Online Help for Net Cost

Check 7 schools that offer a variety of scholarship and cost calculators at http://bobjohnsonconsulting.com/blog1/2007/12/5_online_financial_aid_scholar.html

What's required for each one? Some are extremely simple, designed to provide a merit scholarship estimate with just a little academic information (Dominican University), some require family income data similar to what's needed for a FAFSA, and some compare net cost over 4 years with lifetime earning potential for various occupations (University of Toledo).

The marketing impact of college and university websites will advance when more schools start to provide information that's in high demand. Until then, a wise few will enjoy their competitive edge.

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Sitting in the Sacramento airport this morning on the way back from a web review report at UC Merced, I got online to check email. That takes me through a first Yahoo "news" page. This morning, the lead story is a tease to learn about "degrees to get you hired" to help you move forward in life at least until 2016.

Since I'm always in favor of moving forward, I visited followed the link to http://education.yahoo.net/degrees/articles/featured_8_sure_fire_hires.html and scanned the list of growing employment areas. Pretty standard stuff. Along with the story "reporting" the list comes a plethora of advertising opportunities for colleges and universities of every type. Hundreds of them.

You can sort by the level of degree or the area of study. But if you're interested in a "doctoral" program, don't expect to have only those advanced fields reported back to you. Whoever programmed this thing really does follow the mantra of "just keep throwing things at people until something sticks."

I tried sorting the alpha list for on-campus programs by zip code, using one from Michigan. That did sort things out to the point where the first programs reported were indeed in or near the zip code. But the list kept right on going, reporting non-degree occupational programs in locations as far as 2,000 miles away.

Does advertising like this work? It all depends on ROI. Cost of leads returned and percent who convert to enrollments. But it sure isn't a direct marketer's idea of how to do things.

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You can't miss it just about anywhere on the web these days: Advertising for adults to enroll in bachelor's and master's degree programs.

And much if not most of this is tightly targeted to people searching for the right career. After all, "career advancement" is one of the strongest terms that students of every age favor in our Customer Carewords research.

Consider this example. Yahoo runs a "news" story on the front page about the "10 stealth careers that are on the rise." That's a fly trap to lure people into a plethora of ads for adult degree programs. Visit http://education.yahoo.net/degrees/articles/featured_10_great_careers_you_never_heard.html and you'll find a story on "10 Great Careers You've Probably Never Heard Of" and the chance to browse for degrees in just about any area you can imagine.

• The advertising isn't just from for-profits like Phoenix and Capella. Search for online Ph.D. programs, for instance, and you'll find an ad for Boston University. Follow that ad and you'll eventually learn that the BU choices are for Doctor of Physical Therapy and a "Doctorate in Occupational Therapy."
• Things fall apart just a bit at this point as much of the information you find with a "Ph.D." level search isn't for Ph.D. degrees. In this case, the BU trip takes you to ads for Northeastern, George Washington, and Norwich universities. Each is offering an array of master's degrees but no Ph.D. level programs.

But why quibble? If you throw enough ads on the wall, some of them will stick and attract flys. At least that seems to be the theory at work right now for online advertising for adults.

To sharpen your skills in adult student recruiting, come to Carol Aslanian's conference May 29-30 in Chicago on "Adult Student Marketing: Electronic, Mass Media and Print Practices that Work."

• The meeting is at the University of Chicago's Gleacher Center and there's only room for about 100 people. Over 60 have already registered and this one has sold out for the past two years.
• Register soon at http://www.aslaniangroup.com/events/

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Time for a little Friday speculation on a fine spring day in Michigan.

A visit to AdAge this morning linked me to an April 14 article at http://adage.com/digital/article?article_id=126364 with a title that will scare some people: "It's Web 3.0 and Somebody Else's Content is King."

• The article reports on a new online venture by Tina Brown, of New Yorker and Vanitry Fair fame, to launch an "aggregator" service that people will use to find information on topics that most interest them. Consider it a sophisticated version of present-day search. And an opportunity for focused online advertising.

The scary part of this for traditional communication and public relations plans is that the "aggregation" efforts won't be limited to "just" formal websites. Instead, they will pull content about a particular topic from any place on the web that somebody is creating it. For colleges and universities, that means that it will become even more likely that when people search for something at your school, what comes back will include a Rate My Professors site, a Wikipedia entry, videos on YouTube about your MBA program, and blogs that people write about you.

Even more so than today (when Wikipedia, for instance, is almost always returned by a Google search not far below your official site), you won't be able to control the content that people see about your institution. What's on your own website will become less and less important, especially in the early stages when people explore to build a list of possible "best fit" places to study. You can continue to describe your faculty as if they have sprung forth from Lake Wobegon, but people will pay even less attention to the superlatives than they do now after they've reviewed your Rate My Professors list.

Will "aggregation" services indeed successful in the Web 3.0 world? Various people are busy diasagreeing about that now. But you can be sure that movement toward continued collapse of the Internet walls that separate sources of information will continue.

Two other places are worth a visit if the this topic interests you:

• The Wikipedia page for Web 3.0 for various definitions and predictions of what's to come at http://en.wikipedia.org/wiki/Web_3
• The Pew Internet report on "Financial Woes Now Overshadow All Other Concerns for Journalists" (not about salaries but the survival of the business model) at http://people-press.org/reports/display.php3?ReportID=403 

Will individual college and university websites remain important? Yes. But their value as an early marketing tool will diminish in Web 3.0. People will visit your sites in the future because they have already put you high on their list of possible places to enroll. The experience they have on your website at that point, and how it compares to your competition, will play a major role in sustaining or diminishing initial interest levels. Two elements will rise in importance: 

• More than before, strong marketing sites will be built around knowledge of the content your future students want to find and the tasks they want to accomplish on your site. That includes, for instance, information about real college costs similar to what a handful of colleges are providing with online cost estimators (see a list of 7 at http://bobjohnsonconsulting.com/blog1/2007/12/5_online_financial_aid_scholar.html).
• You'll have to engage people with web-friendly language when they visit your site. Web editor positions will proliferate in a Web 3.0 world. And that is a very good thing.

Enough for now. More later. A great weekend to everyone.

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Financial aid and scholarship estimators from 7 schools is still far from a rush to fill in this important marketing element on college and university websites. But, every new site is a move in the right direction.

And so today, a welcome addition at Southwestern University. This one covers both merit and need-based aid, based on questions on class rank, ACT or SAT score, family income and assets, family size, and the number of family members attending college,

After you fill in your details, you get to watch a column graph fall down away from the maximum cost of more than $35,000 a year. Rather like watching United Fund success in reverse and a nice, immediate visual touch to see how much you might save at Southwestern.

See how low your cost can go at http://www.southwestern.edu/financial-aid/cost/calc2.html

Thanks to Paul Novack, director of web communications at Susquehanna University, for letting me know about this example.

You can see the list of 7 ways to do financial aid and scholarship calculators at http://bobjohnsonconsulting.com/blog1/2007/12/5_online_financial_aid_scholar.html

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This really is an area where colleges and universities have been very slow to adopt a marketing services attitude in an area that's of high interest to just about every family sending a child to college. That interest will express itself at different times during the recruitment cycles. An appropriate marketing approach will give people the opportunity to learn more about "real" rather than "sticker price" costs whenever they want to know that.

Approaches Vary from Simple to Complex

When you visit these links, you'll find very different approaches. Most but not all factor in possible scholarships for the bottom line, some are "just" cost calculators, and some are "only" for merit scholarships. Each represents a significant step in the right direction. Let's hope that even more schools will adopt a similar approach soon.

Some require you to have at hand fairly detailed information about family income and resources and others on require ACT or SAT score and high school or transfer GPA.

• Bradley University at https://admissions.bradley.edu/ssl/estimator/?status=viewtab1 
• Dominican University at http://www.ican.dom.edu/ScholarshipCalculator/ScholarshipCalculator.aspx
• Fleming College, Ontario, at http://www.flemingc.on.ca/ProspectiveStudents/money/Calculator.htm
• Northern Arizona University at http://www4.nau.edu/finaid/types_of_aid/scholarships/estimator/estimator.asp
• St. Edward's University at http://www.gotostedwards.com/calculator/
• Southwestern University at http://www.southwestern.edu/financial-aid/cost/calc2.html
• The College of New Jersey at https://delphi.tcnj.edu:81/cgi-bin/tuitionestimator/estimate.cgi?step=1&selected=1
• University of Rochester at http://enrollment.rochester.edu/financial/estimator/
• University of Toledo at http://www.financialaid.utoledo.edu/estimator/
• Wilkes University at http://www.wilkes.edu/pages/570.asp

As with so many early adopters of marketing innovations, I'm always impressed by the lack of any "type of institution" pattern among these schools. We've got publics and privates, large and small schools, and very different enrollment profiles. At each place, somebody "gets it" and has decided to take a leadership position. Congratulations to everyone at these schools who helped show the way to others that will surely follow.

if you're reading this and have a similar feature at your website, let me know and help make the list grow. You can leave a comment or email me at bob@bobjohnsonconsulting.com

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Yesterday, on the way back from the CASE V conference after a Writing Right for the Web session with 100+ people, my phone rings and its a student reporter from Yale. Turns out the Harvard announcement this week about new tuition discounts based on family income level has trumped a Yale assouncement about something similar planned for January.

How, the chap is asking, do I think this early Harvard announcement will impact Yale in the market place? And my answer is, "Not very much." After all, Yale's market strength is built on much more than the discount rate and at this point in the recruitment cycle for 2008 the great majority of people know where they prefer to enroll. If Yale announces something similar in January, that's still well in advance of final decisions that might be based on net cost before deposit due dates.

But the call also got me thinking while driving in a heavy rain (and for the safety-minded, I took the first call but put the conversation off until later in the afternoon) about why schools with almost impregnable marketing strength take such charitable steps. Thoughts like that bring out the cynic in me just a bit.

Princeton Starts a Trend

Back in 2001, Princeton was the first highly selective school to do something like this when it eliminated loans for a range of middle class students.  At the time, I wrote that this wasn't just a gift from Santa Claus or the tooth fairy. Instead, it was a reaction to increasing numbers of students and their families who were electing to take advantage of generous merit scholarships from colleges not quite as selective. Muhlenberg College came to mind, with an excellent record for medical school placement. If you're bright enough to get accepted at Princeton, you'll likely get a nice merit scholarship at Muhlenberg and enter med school with less debt.

What's the motivator today for the Harvard move and what comes along next? Just might be the increasing pressure in Congress and from the Department of Education focused on very wealthy universities who are not using much of their endowment (relatively speaking) to offset their high cost. And so fewer students from the middle class enroll and the schools become progressively more limited to higher income families. And that, of course, isn't supposed to happen as much as it seems it is in the United States.

Endowment Income for Tax-Exempt Status?

The Harvard move does represent reaction to the market. In this case, an effort to fend off further intrusiveness by the Federal government. Imagine, for instance, a future in which things got so bad that schools like Harvard faced limitations on their tax-exempt status. Much better to slice off some endowment income now to lower costs for students.

Details of the Harvard plan and USA Today coverage are at http://blogs.usatoday.com/ondeadline/2007/12/harvard-aims-to.html

USA Today followed up the next day with another story on a similar move by Duke University at http://www.usatoday.com/news/education/2007-12-10-harvard-aid_N.htm

The story got front-page coverage from the NY Times but was buried well inside yesterday's edition of the Wall Street Journal.

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Tom Richmond, director of admissions marketing and communications at Bradley University, has shared some preliminary results after Bradley went live in September with an online Financial Aid Estimator service. You can try it at https://admissions.bradley.edu/ssl/estimator/?status=viewtab1

I selected that page as the October 19 Link of the Week featured website and asked Tom if he had any information to share about changes in yield results. It hasn't been working long enough for substantial results but the early information that Tom sent indicates that people indeed value the service.

Here are some points to consider:

• In previous years, a service was available online that allowed visitors to submit the information to a live person, who then calculated the results and returned an estimate in about a week. Last September about 650 estimates were completed.
• This September, the number of estimates completed online increased to about 1100. When you try the estimator for yourself, you'll see that after taking a few minutes to enter your information, you'll have a response back to you in just minutes more. I wasn't using a stop watch, but it was pretty fast.

And here's what I find especially important:

• Tom writes that "I am also seeing our first juniors and sophomores 'discovering' the feature. The numbers are countable in the dozens." I can just imagine how most colleges and universities would react to a request for a financial aid estimate from a junior, let alone a sophomore.

No longer do people who might be considering enrolling at Bradley have to wait until a predetermined point to find out what the net cost of an education at the university might be. From a marketing perspective, this is indeed a service-oriented change that is very likely to pay future enrollment dividends.

Congratulations to Bradley for getting out in front of nearly every other school with the estimator service. So far, I've only found two others available, both at public universities:

• University of Toledo at http://www.financialaid.utoledo.edu/estimator/
• The College of New Jersey at https://delphi.tcnj.edu:81/cgi-bin/tuitionestimator/estimate.cgi?step=1&selected=1

Both of these were also Link of the Week selections. You'll find more than 50 college and university web features at http://www.bobjohnsonconsulting.com/linkoftheweek.html

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Did you by chance think the Washington Post was just the name of a newspaper?

Major newspapers don't survive today by selling papers, subscriptions to papers, and advertising in newspapers. The Washington Post Company has been diversifying for years and holdings now include the college test-prep business of Kaplan, Inc.

And so it isn't a surprise that the Post has now bought a search marketing firm used by a plethora of colleges and universities to find adult students for masters and bachelors programs. The announcement in the Washington Business Journal at http://www.bizjournals.com/washington/stories/2007/10/08/daily35.html reports that advertising in the education sector was a bright spot. Education-related advertising increased 23 percent in the 2nd quarter of this year.

The new acquisition was founded in 2004 and will continue to operate under its Course Advisor name at http://www.courseadvisor.com/

When you visit, be sure to notice the client mix that ranges from University of Phoenix and Capella University to University of Massachusetts-Amherst, Boston University, and numerous trade schools.

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For every student and parent who has been waiting for a new way to compare one college or university with another, there's a new way to do that announced yesterday. This one is sponsored by NAICU (National Association of Independent Colleges and Universities) as a way to help banish a competitor from the land. Otherwise known as the annual ratings issue of US News and World Report.

You'll find the entry page at http://www.ucan-network.org/

About 450 school profiles exist now along with a list of about 150 that are still forthcoming "within the week."

People who read the press release (http://www.ucan-network.org/id.11,id2.654/default.asp) will know right away that UCAN is limited to several hundred private colleges and universities who have joined together to develop "the first national consumer information resource created and provided directly to students and parents by colleges and universities themselves."

Alas, students and parents who happen upon the UCAN (University and College Accountability Newwork) website and don't happen to read the press release might waste some time searching for public universities.

• The front page for UCAN doesn't mention anything about the NAICU sponsorship or tell visitors that searches won't work for public institutions. So the claim that this is a place to "Get the facts for a smart college choice" isn't quite accurate if you think that making a smart choice includes looking at some public institutions. Plenty of room exists to add the private college qualifier. Let's hope that's done soon.

The new UCAN listings offer a marvelous marketing research opporunity.

• When you arrive at the start page of your favorite college, you'll see a link to a "What Makes Us Special?" feature. The link leads to a place on the college's website. And so market researchers with time to explore will be able to see just how well the UCAN participants do in setting themselves apart from everyone else.

Of course, some people love ratings. And those folk will continue to buy the annual US News issue. And, since US News has something for just about everyone, many colleges will continue to tout the results on their websites for a high finish in one of the categories available.

And so it goes. Choice is a good thing. So UCAN must be a good thing. I'm looking forward to a report six months from now that tells us how many people have used the site and, in my dreams, how many searches were done for each of the participating colleges.

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How much will video replace text in online communications?

Obviously, not completely. But in some cases, especially story telling, video just might be a better way to engage visitors. Here are three examples that are worth exploring as you ponder future directions for your web communications plan:

• Capella University has preplaced traditional text testimonials by students with three video segements on the front page of the website at http://www.capella.edu/ The videos explore an academic program, financial aid, and the online learning environment.
• The Kenan-Flagler Business School is using a variety of student videos to illustrate various marketing points. Why is an MBA a good "Return on Investment"? Listen to the answers at http://www.kenan-flagler.unc.edu/programs/emba/advance/roi.cfm and continue on to others that include balancing work and family obligations while studying part-time.
• Boston University uses faculty and student videos from the front page of the website to introduce academic and social life as well as the college experience in Boston at http://www.bu.edu/

The rapid increase in broadband household penetration over just the last year or two is responsible for the ability to easily watch video on a home computer. Comcast and Yahoo offer a plethora of opportunity from the sublime to the ridiculous. YouTube has exploded. Expectations for what's on college and university websites are changing as a result.

Keep one critical point front and center: video is "just" another form of content. And that content has to match what key audiences expect to learn and do on your website. Ask them what that is. Then start filming.

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Colgate has sent two more postcards in August... both of them focused on the opportunities to make a campus visit this fall. I'm not quite sure which arrived first, but logic tells me it might have been like this:

• A "Saturdays@Colgate" card showing that the Colgate admissions people truly do value campus visits as a key recruitment step... no less than 13 fall Saturdays are listed as available: 5 in September, 4 in October, 3 in November and a final day on December 3.

There's also a glitch here... the postcard invites registrations by phone or website visit. But the URL for the web registration leads to the front page of the university and there isn't an obvious campus visit link from that page. The search feature, however, worked well... "Saturdays at Colgate" brought up http://offices.colgate.edu/admission/Saturdays@Colgate/Saturdays@Colgate.htm 

Visit this link and you'll see the front side of the postcard and an easy to complete registration form. In an ideal world, the postcard itself would lead visitors directly to this page.

• The second postcard urges readers to "Make new friends" and lists 8 ways to do that, all involving a campus visit. Again, the website link is to the front page when it might have been to a page created especially to repeat and reinforce the message of the card.

The email newsletters also continue. The last one arrived on Saturday, September 1. An image of the "Saturdays@Colgate" postcard is included in the left hand column and when you click on it you go direct to the special "Saturdays" page above. Nicely done. With the postcard arriving before the email, the image in the newsletter reinforces the original message and likely prompts a few who haven't yet acted to plan a visit.

I'm not sure if Colgate holds a record for the number of fall weekend visit opportunities available, but it sure seems as if at 13 that might be the case. As critical as campus visits are to the recruitment process, this is a standard that everyone should try to match. Convenience for the customer. A nice thing to see.

Curiosity question: are you seeing an increase in the number of campus visitors making a first visit after sending you an application for admission?

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After my earlier posting on YouTube videos featuring college presidents, Rita Abent at Slippery Rock University sent an email to let me know that Bob Smith was featured in a video introducing prospective students to the school.

You'll find the video a http://www.youtube.com/watch?v=QOPbYHXNWMI and I've added it to the original list at the August 23 posting for a new total of 9 YouTube presidents.

One immediate difference that strikes me between blogs written by presidents and most of the vidoes I've watched so far: the vidoes are much more formal and in the "public relations marketing" mode while most of the blogs feel much less scripted. No surprise in that. Both forms of communication have a place in the online world, although there's still an imperative to have even the more formal videos present a "real" picture of the president and the campus.

The Slippery Rock video, for example, does just that. The message is pretty clear: this isn't your father's or mother's Slippery Rock University any more. Lots of new buildings. Higher academic standards for entry, More demanding academic work while you're enrolled. And greater rewards for graduates in the workplace after earning a degree.

How effective are presidential messages like these as part of the marketing mix? Too early to say. But it is good to see that people are experimenting and learning more about how to best use video as a valuable Web 2.0 practice.

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In blog postings and presentations, I've noted that the "traditional" viewbook (the big, beautiful, expensive publication often planned as a first inquiry response piece) is much less effective today than just a few years ago. Lots of reasons for that, but one of the most important is the reluctance of colleges to send that piece to early sophomore inquiries. In most cases, the response to people who inquire early in the recruitment cycle is still pretty weak.

Does that mean that print publications don't have a role in recruitment? Not at all.

Colgate University continues to impress me with their adaptation of print in an extended recruitment cycle. One of the things waiting for me this week when I returned from my Customer Carewords meetings in Ireland was yet another large and impressive publication from Colgate. And that made me recap what's come along from Colgate since my inquiry in May of 2006 as a high school sophomore.

Here the sequence since then:

• A 32-page photo book highligting life at Colgate over a single week, sent soon after the inquiry as the first response piece. Almost entirely photos, almost no facts.
• Early in June of 2006, the first of 14 monthly email newsletters that arrive in the first few days of each month.
• At least 12 email invitations to chat sessions have been included between early summer of 2006 and August of 2007.
• No later than September of 2006, the first of at least 9 large postcards. I suspect two or three more have escaped from my folder. The most recent was just a couple of weeks ago.
• A 64-page "viewbook" sent in September of 2006. Yes, it walks like a duck and looks like a duck and quacks like a duck. This is a viewbook, although obviously larger than most.
• A 32-page book on "Multicultural Life at Colgate" arrived early in November.
• And in early August, 2007, Colgate sent a clever twinned publication: a 40-page "This is Colgate" publication featuring the connecting "webs" that students build and the available activities with a 20-page reverse attachment at the rear featuring "Just the Facts" about the school.

Is this expensive? Of course. Is it effective marketing? Only Colgate knows the conversion rates, but I suspect that in this competitive arena it is. Colgate certainly has solved the dilemma of how to stay in touch with possible students over a three year or longer recruitment cycle and it obviously took a major investment in time and money to do that.

Not everyone needs or can afford something as elaborate as this. But everyone receiving inquries two or three years before the intended enrollment date needs to invest in an integrated print and online communication plan that says "We're glad you're interested in us" and "We really do want you to enroll here."

Note the relatively inexpensive elements here... the postcards, email newsletters, and chat invitations. Use your "traditional" viewbook money to create a strong first response piece and use that whenever a student first makes an inquiry. After that, postcards and email on a regular basis, IM for individual contact with the most serious prospects, and a really strong campus visit experience will go far to win competitive advantage for residential students in a challenging recruitment environment.

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Brian Niles at TargetX a few days ago sent along a link to a YouTube video... the president of Dickinson College talking about his leadership of a campaign to develop a new (and, of course, better) college evaluation system in contrast to the US News and World Report version.

That made me wonder... just how many college presidents are appearing on YouTube these days? For now, I haven't included interviews or speeches, just videos of the presidents at the schools listed here talking on the topics below.

Dig deeper and you'll also find commencement addresses and interviews with presidents in a variety of formats. Meantime, if you always wanted clear instructions on how to tie a bowtie, give thanks to the president at Dickinson. I actually think I might be able to do it now.

From what I found, Dickinson College is the only example of a planned effort to present the president to his YouTube audience on a regular basis, with at least three videos to date. Overall, YouTube lists 84 videos about Dickinson.

Visit and decide for yourseelf. Are these interesting? Inspirational? Brand building? A help to student recruitment?

Agnes Scott College... Why I came to Agnes Scott College at http://www.youtube.com/watch?v=Q0Nhr_3kI4c

Carleton College... Carleton Class of 2004 at http://www.youtube.com/watch?v=8BidpAaKtnc

Dickinson College... How to tie a bowtie at http://www.youtube.com/watch?v=unmiqRbEIUc

Dickinson College... The importance of volunteering at http://www.youtube.com/watch?v=twD8NdXpEvM

Fort Lewis College... President's Welcome at http://www.youtube.com/watch?v=Zwu7qGNKY10

Lehigh Valley College... August Video Update (on the impending sale of the college) at http://www.youtube.com/watch?v=9_3X10kYzqg

McDaniel College... Welcome to McDaniel College at http://www.youtube.com/watch?v=HfXSMUcUHxk

Saint Francis University... Students in Free Enterprise welcome at http://www.youtube.com/watch?v=HqlstQKyh7Q

Slippery Rock University... "Overview" of the university at http://www.youtube.com/watch?v=QOPbYHXNWMI

Sonoma State University... Welcome by University President at http://www.youtube.com/watch?v=zt-DOLaX39o

And not to forget Brian's original email... at http://www.youtube.com/watch?v=H0-FFO_Inak the Dickinson College president rallies the faithful against the US News rankings.

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Kara Kane at Medaille College sent along a link to another nicely done IM page that future students can use to contact an admissions counselor.

You'll find the page at http://www.medaille.edu/admission/undergraduate/people/ and its been added to the list of 25 at my 21 August 2006 blog post. You'll find links to the IM pages at each school listed. Select the student recruitment category and scroll quickly to the list.

The Medaille page includes a photo and brief profile of each counselor and the primary recruitment area they cover. No special IM contact times are listed, but you'll see right away which counselors are online when you are visiting the page.

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Are people interested in Instant Messaging as part of their admissions office communications mix?

Monday's Link of the Week selection highlighting the way Gustavus Adolphus College presents IM to prospective students generated the highest number of page views at my website that I've ever had from a Link of the Week email. That just might mean more people are getting ready to add this feature or at least want to see how others are including it on their websites.

If you missed it, the Gustavus Adolphus IM page is at http://admission.gustavus.edu/admissions/connect/im.asp

In that email I also promised to send along this week several new additions to the IM list at my August 21 posting in 2006. I'll also add these soon to the master list so everything stays in one place. Here are the new entries, with links direct to where the IM feature is presented:

• Catawba College at http://www.catawba.edu/admissions/meet/im.htm 
• Clearwater Christian College at http://www.clearwater.edu/admissions/im.asp
• Hofstra University at http://www.hofstra.edu/Admission/adm_aim.html
• Northwestern Iowa Community College at http://www.nwicc.cc.ia.us/pages/admissions/admissions/im.html?&TYPE=M&PID=CORE-WBMAIN&TOKENIDX=8987400988
• University of South Carolina at http://www.sc.edu/admissions/imchat.htm

As with so much in higher education marketing, what strikes me again is the variety of institutions represented. You just can't predict the leaders based on type of institution. So often, innovation is a function of who "get's it" at a particular place more than any other factor. The five schools presented here certainly confirm that.

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Google continues to gain market share among people using search engines and Wikipedia is among the Top 10 must visited websites in the United States.

If you or someone else at your college or university isn't checking your Wikipedia content regularly, it might be time to start doing that.

In the past few days, while searching for various schools, I've noticed that the URL for the Wikipedia entry is listed among the first 5 responses that appear. With the overall popularity of Wikipedia as an information source, it seems likely that more than a few people will make a visit to the Wikipedia location.

I'd love to see research among people who have visited both the official website and the Wikipedia counterpart as to which one has more credibility.

Here are four institutions and how the Wikipedia URL finished in Google searches over the last few days:

• McDaniel College... fourth listing
• Philadelphia University... fifth listing
• University of Toronto... fourth listing
• Hofstra University... fourth listing

Google for your school soon and see if it is listed as high as these. I've not done anything resembling a "scientific" review, but it does seem frequent enough to pay attention.

How useful are the Wikipedia entries? For basic information about the number of students enrolled and the academic programs offered, it is usually faster to visit Wikipedia than an official website. Pity about that, but it is often the case.

And don't forget the official seal. For some reason, most of the Wikipedia entries I've seen include the seal or crest of the university right on the front page.

If you haven't already, start checking your Wikipedia content soon.

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Is MySpace the right space for college marketing efforts?

One of my smartest friends in this business says "No." He can't understand why organizations think that a website presence in a Web 2.0 environment designed for individuals is a good marketing move. And he reminds me frequently that the "cool" people are fleeing MySpace in search of a new frontier where everyone can still be free.

That might be true. I certainly would not bet any part of my retirement funds that it isn't. But despite my friend's thoughts, interest in MySpace for marketing is growing at colleges and universities. In my March issue of "Your Higher Education Marketing Newsletter," I had two entries about marketing on MySpace. They were far and away the highest interest items measured by people who clicked on the relevant links, more than double the next most popular.

I haven't seen a response that strong since the first time I included something on Web writing about two years ago.

One college was featured, Drury University. If you go to http://www.myspace.com/druryuniversity you'll find an elaborate attempt to take advantage of Web 2.0 features by this "Female, 100 years old, Springfield, Missouri" resident.

Time for a prediction.

I'm just starting to work on a "Trends and Tribulations" keynote presentation at the eduWeb confernce in July about the future of online marketing communications. And I've got a strong feeling that what you see here for Drury will move over to regular college websites over the next few years as organizational formality crumbles. Expect more content decisions based on what web visitors want to find (and what they create) rather than what organizational decision-makers think is right and proper.

It won't happen overnight. But it will happen. And so part of my eduWeb presentation will focus on how Web 2.0 is already starting to spread into the world of higher education websites.

For a peek at the future, visit the Drury MySpace website.

For more on eduWeb, visit http://www.eduwebconference.com/

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Flying back from Orlando this morning reading USA Today... and the story about how colleges are reconsidering the use of merit aid as a recruitment practice. You can read the article at http://www.usatoday.com/news/education/2007-03-14-merit-aid_N.htm

This made me think about how almost no schools provide decent web content about merit aid practices. In a world of "reality" marketing, this is one subject that is seldom treated with any realism.

USA Scoops Hamilton College Website

The USA Today article mentions that Hamilton College is taking the plunge and elminating merit aid for the new class of 2008. That's pretty major news indeed, not only for higher education in general but for future middle class students considering Hamilton who do not quality for need-based aid according to the stringent federal guidelines. And we know, of course, that many families don't consider loans as a desirable form of financial aid.

A visit to http://www.hamilton.edu/ and a review of the news stories didn't reveal anything about changes forthcoming in the merit aid practice. A search for "merit aid" found the list of current merit scholarships but nothing about any planned changes. The 2008 freshmen are of course juniors right now and many of them are well into the college selection process. Let's check back in a few days and see if the USA Today article prompts new content about this on the Hamilton website.

Muhlenberg College Still Does it Best

Meanwhile, my favorite content on how financial aid awards really work at many colleges is still found at Muhlenberg College. "The Real Deal on Financial Aid" tells future students and their parents that the mix of grants and loans a student receives is driven in no small part by how much the college you've applied to wants you to enroll. That, Muhlenberg, admits is best called "preferential packaging" and is in widespread use. See the content at http://www.muhlenberg.edu/admissions/aid.html

Let's hope that more colleges take the Muhlenberg path and present more realistic content about financial aid, student debt, and much more. If reality marketing (no, that's not an oxymoron) is really growing, that will start to  happen soon.

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The Link of the Week email sent yesterday highlighted the second-most desired website actiivity by college bound high school students... a tuition cost calculator.

The College of New Jersey

The featured link was at The College of New Jersey at http://www.tcnj.edu/~admiss/costs.html

Purdue University

A few hours after the email was out and about the land, Mary King at Purdue University sent along a link to the "Tuition and Fees Calculator" available for "several years" at http://www.purdue.edu/Bursar/Calculator/2006-2007/Welcome.html

Arcadia University

And this morning Bob Fesler, Jr. at Think Ahead, Inc sent along a link to Arcadia Universities calculator at http://finaid.arcadia.edu/calc/cac72C133start.html along with a note that his firm had also built this feature for Williams, Amherst, and the University of Arizona.

That should give everyone interested places to start visiting. I haven't completed all of these forms, but you'll see right away that the approach of each is different from the others. So take time to experiment with them and identify the features you think would most benefit your students. Check for ease of use, time to complete, cost elements included and whatever else comes to mind.

When a highly desired website feature benefits your visitors, the reputation of your brand grows as well. Financial aid and scholarship estimators and tuition cost calculators should receive high traffic on your website if interested visitors can find them easily enough. To make them work best for you, check these two points:

• Be sure they are very visible at least from your first admissions page.
• Be sure that if a visitor types variations on "tuition cost" into your search engine on the front page of your website, the response takes them to your calculator.

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The Buffalo State results mirror those reported by the other schools responding earlier... each has between 10 and 13 of the activities most desired by college-bound high school students already in place. The two that were on the top of the Noel-Levitz list (financial aid estimator and tuition cost calculator) are the two most often missing from the reporting sites. And, I suspect, these are the ones most often missing from everyone's sites.

Several people have said they plan to work on adding one or both of these features. Keep a close eye on your competitors. If they get these in place before you do, they've gained an important element of competitive advantage.

You can review what's available at Buffalo State by visiting www.buffalostate.edu

Thanks to Melissa Meehan for sending along the details.

I've received a new link to a tuition cost calculator. I'll add that in a new post not long from now, along with the link to The College of New Jersey that was in the Link of the Week email sent on Monday.

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Since my post earlier this week, two more schools are reporting that they've passed my challenge to report having at least 10 of the 15 website features most desired by college-bound high school students.

One of those is the University of Toledo. Not only do they have an example of an institution-specific financial aid estimator at http://financialaid.utoledo.edu/estimator/ that I've mentioned before, but they have enough of other 14 features to boost them over the bar.

Balancing out a large public university like Toledo is Cataba College at www.catawba.edu

Check the well-done faculty page that students with serious interest in a particular major are likely to find at http://www.catawba.edu/academic/historypolitics/faculty.htm Short, easy to read intro information on faculty with links to learn more... and the obvous email to send along a query.

And I'm happy to report that I've found my first example of a tuition cost calculator, the number two item desired by 83% of students at a college website. Intereting enough that I'll make it the Link of the Week... look for your email next Monday morning.

Thanks to Rashad Smith at Cataba and Don Curtis at Toledo for reporting on their schools.

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In my January marketing newsletter, I included a link to a report on the Noel-Levitz website reporting the expecations of college-bound high school students about the features they wanted to use at college websites. The entire report is at www.noellevitz.com/Papers+and+Research/Research/ResearchLibrary/E-Expectations.htm

The top 15 activities, with the percent indicated for how many respondents wanted to use a particular feature were:

1. Complete a financial aid estimator form (88%)

2. Complete a tuition cost calculator form (83%)

3. Complete an admissions application online (81%)

4. Request a campus visit by completing a form (81%)

5. Exchange instant messages with an admissions counselor or student worker (72%)

6. Complete a form to RSVP for a campus event (72%)

7. Inquire online (70%)

8. Read profi les of faculty (64%)

9. E-mail a faculty member (64%)

10. Read a blog written by a member of the faculty (64%)

11. Read profi les of current students (63%)

12. Read a blog written by a current student (63%)

13. View a virtual tour (63%)

14. Personalize a Web site (62%)

15. E-mail current students from the site (61%)

I asked newsletter readers to review the capabilities of their websites and let me know if they had at least 10 of the 15 active on their sites. And three people answered in the affirmative:

Saint Michael's College  www.smcvt.edu

Hollins University   www.hollins.edu

Huntington University   www.huntington.edu

Two of the schools sent details on which features were active now and which ones were not. I'm asking for the same information from the third and then I'll post some additional individual links to these features so that blog folk can visit and review.

The invitation is still open. Review your website. If you have at least 10 of these features on your website, let me know and I'll include that in a future blog post. As you might imagine, I'm especially interested in anyone that has one of the Top Two, a financial aid estimator and a tuition cost calculator. Not too many of those out and about the land. No, you can't count a FAFSA calculation of "Expected Family Contribution." Has to be specific to your college or university.

Thanks to Anne Conaway-Peters at Saint Michael's, Linda Martin at Hollins, and John Paff at Huntington for taking the challenge.

And no... nobody had all of the activities.

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Late on a Friday afternoon is a good time to check on the week's marketing mail... both the print type and the email.

Always question your list broker

Right now I'm looking at a large postcard from Pinnacle Yachts that's reminding me to remind everyone thinking about buying student recruitment prospecting names from a third party other than ACT or College Board to ask some serious questions:

• How were the names acquired?
• How often is the database purged for old and non-responding names?
• How often is the list?
• To whom is it sold?

Yes, those are all legitimate questions that any regular list broker can answer. If your potential source balks at any of them, find another source.

Back to the Pinnacle postcard. This arrived earlier this week to "Roger Johnson." Roger is one of the many combinations of REJ that I use when secret shopping while doing competitive website reviews for clients. The reviews always include completion of the online inquiry form (except in the fortunately very rare cases when I can't find one!). Whoever I happen to be on that particular day ends up in many different databases.

Right now I'm assuming that Roger did not complete an inquiry form for an individual college or university. If he did, that school is making some extra cash by selling their inquiry lists. More likely, Roger's name was sold by a third-party firm that solicits interest in higher education opportunities and then was sold in the general market.

Of course, the Pinnacle Yacht people don't have a very good direct marketing plan. Trust me, Roger never told anyone he was interested in sailing or yachting or anything else that would take him off dry land. But here he is, getting an "All Season, All Inclusive" offer to spend "Just $5,250" for access to a "34 to 42 Foot Yacht" (is that really "yacht" size?) at a marina near him in Michigan. Picture looks like a mid-sized sail boat to me but hardly a yacht.

Recent names with interest in your offer are best

And so let's revisit the basics. If you are searching for names to contact, make sure they were acquired in the not too distant past (6 months is nice) and that they have expessed a particular interest in what you want to offer them. And that's not just a warning about yachts.

In the past 24 months I've acquired a huge file of email college offers from one third-party provider on just about anything you can imagine in higher education. The email contacts have been coming along now for about two years. Lots of colleges wasting lots of money.

Want to know more about Pinnacle Yachts? Check them out at http://wwwpinnacleyachts.com where "You're the Captain of Your Personal Yacht!"

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Is this my moderately advanced age showing?

This week I've been finishing the "Online Marketing Bootcamp" presentation for the University Continuing Education Association meeting next month in San Francisco. When I do presentations for special audiences, I always try to find examples from websites relevant to the audience. And that means I've been looking at a larger than normal number of continuing education and distance learning websites. That's about done now. Just over 100 slides for 3.5 hours on Web Writing, Web Advertising, Search Engine Possibilities, and Continuing Website Engagement.

More than a few websites have discovered podcasts. I presume that these are meant to engage prospective students when they visit.

• What I'm wondering (haven't yet seen any research on this particular point) is how many people sit and stare for several minutes at a small round circle moving slowly along a line on an otherwise blank web screen while listening to a voice talk to them. And how many people are focused enough to remember what that person was talking about when its over?

I don't fall in either of the above categories, that's for sure. Particularly if I can barely hear the person talking to me. Minimal changes? At least put a picture of the person talking up on the web page. And do more testing of the volume level.

• AdAge uses photos nicely for podcasts of an interview... each time a different person is talking, the photo changes. For me, at least, that plus the different voice every so often keeps me listening longer.

Blogs presented in web-friendly fashion, on the other hand, are pretty easy to read and the act of reading maintains engagement and reinforces memory of what's being read. When there's a photo of the person blogging, that's even better. This just might be why so many more web users read blogs than listen to podcasts.

Wharton School MBA Blogs... 55 "student diaries" online

By the way, so far the absolute champion for number of blogs at a single location must be the Wharton School where 55 MBA students write with varying frequency. And its pretty easy to scan the list and pick a couple to start with based on what they are studying and city or country of origin.

Go along to http://diaries.wharton.upenn.edu/ and see for yourself. Must be a pretty popular way for the MBA folk to take a break from their academic endeavors.

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Have you explored the emerging 3D version of the Internet World at the Second Life website?

If not, take yourself along to http://secondlife.com/ and start exploring.

Is it relevant to higher education? Go to http://secondlife.com/businesseducation/education.php and sign up for the regular newsletter to keep up to date with what will certainly start to happen in this new version of Internet space.

Note that you can "rent" space in the Second Life world just as you can rent a physical location for your off campus programs. Do this and you can create a new virtual world for potential students to enter and a new way for them to take your classes and earn your degrees.

Is anybody already getting started? Once you join (a process that will take you a few minutes to complete) you can search for "colleges and universities" or the names of specific competitors. I found two university names and visited one from Ohio University. That's about to become the Link of the Week at my website.

When I visited today, there were about 2.5 million Second Life members and about 880,000 had visited sometime in the last six months. Those are not yet huge numbers, but this is early in the Second Life life cycle.

If distance learning is important to your campus, start tracking what's happening here. Too early to say if this is the next great revolution in online higher education, but it isn't too early to note that early adopters are already exploring the new world. So maybe you should be also.

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Adding Gustavus Adolphus to the August 21 Master List of colleges and universities using IM as part of the student recruitment communications mix brings the total to 20.

Gustavus lets prospects use AOL, Yahoo, or MSN and provides links to each one for people who haven't started to IM yet. The website discourages IM for "in-depth" answers to things like "personal financial aid questions," and instead encourages email direct to an admissions counselor for more than "quick answers to quick questions."

IM time is limited to an hour a day during the regular work week, from 3:30 to 4:30 PM.

See exactly how Gustavus Adolphus presents IM at http://admission.gustavus.edu/admissions/connect/im.asp

And in this first posting of 2007, a very Happy New Year to everyone!

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The Tuesday, December 12 edition of the New York Times gives prominent front page space to another story that demonstrates the power of the press to catch up to what's been happening for several years with the headline, "In New Twist on Tuition Game, Popularity Rises With the Price."

Ursinus, Notre Dame, Rice and more...

Ursinus College, "a small liberal arts institution here in the eastern Pennsylvania countryside," is the featured institution. Trustees urged the president to raise a "too low" tuition "early in 2000" and applications and enrollments have increased since then.

Other schools listed as following the same strategy include University of Notre Dame, Bryn Mawr College, Rice University, University of Richmond, and Hendrix College. These are, the Times notes, "just a few that have sharply increased tuition to match colleges they consider their rivals, while also providing more financial assistance."

The Times article seems to confirm that many families equate price with quality of education. Some, we might speculate, equate price with bragging rights about where children enroll and how much scholarship money is received.

What happened to "tution discounting"?

What the article misses is any direct mention of tuition discounting to reach or maintan a descired academic profile that otherwise would not exist at many colleges no matter who high the price is raised. The article equates "scholarships" and "financaial aid" without any distinction between need-based aid and merit aid.

And thus the important question in determining just how high a college or university stands in the competitive marketplace. How high is the discount rate compared to the other schools in the same competitive set? That's the next step for the Times to explore. A high discount level to maintain a comparable academic profile indicates lower reputation and market place position than rival schools.

Read the New York Times article at http://www.nytimes.com/2006/12/12/education/12tuition.html?em&ex=1166158800&en=cecc68e6045be404&ei=5087%0A

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No doubt about it, Colgate University continues to invest heavily in print publications in the student recruitment cycle.

So far, 3 "viewbooks" in the recruitment cycle 

The latest example was waiting for me when I returned from two weeks of pretty continuous travel, so let's set the arrival date as early to mid-November. This third major publication sent is a 32-page full color "viewbook" on "Multicultural Life" at the university. I'm using the "viewbook" term here because it approximates in size the viewbooks used my many other colleges and is far more extensive than the usual "multicultural" brochure I've seen.

Also note that this was sent to someone who did not identify himself as a "multicultural" student, just a white kid from the Midwest. And the cover letter appears to recognize that, speaking to the advantages of "diversity" at Colgate in a way that will appeal to many Millennials looking for a college that reflects a significant mix of ethnicities.

Five topics are highlighted:

• Community
• Challenge
• Involvement
• Self-discovery
• Achievement

No integration with website content

One thing about this piece struck me as strange: I didn't see a single URL in the book until the general Colgate addrsss at the end. So this one won't serve as an example of integrating print and Internet content. A website search for "multicultural" and "multicultural life" brought up references to speakers and student activity events but doesn't lead to a website content section that speaks to the same subjects as this print piece.

On another note, the monthly email newsletters that started in May continue to arrive promptly. And the postcard series continues to unfold. All in all, Colgate is maintaining a "constant contact" system that keeps the university visible without seeming intrusive.

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A new frontier in recruitment communications is opening on MySpace.

In the October issue of Your Higher Education Marketing Newsletter I included an item on the MySpace website created by Harcum College at http://www.myspace.com/harcumcollege

Not long after that an email arrived from Nick Venturella, an admissions counselor at Edgewood College in Madison, Wisconsin, with news that Edgewood has had a MySpace website operating since November 2005. Nick included a detailed account of early successes and future plans and agreed to let me share that with you here at the blog. Best for me to just present events in Nick's own words. 

"I just wanted to comment to let you know that we too have had a MySpace presence since about last November (2005), and have found it to be a slow-growing, but a very useful tool to keep in touch with current students and prospective students at our school. What we're starting to see, that is wonderful (and we were hopeful would happen), is the current students are connecting with the prospective students with little or no help from Edgewood's faculty/staff linking the two.

I actually facilitate the MySpace page to allow any admissions questions to be answered, and I provide regular blogs about choosing a college, financial aid, and I will soon be starting another series about picking a major, and in the spring a blog series on dorm room essentials.

We have also used our MySpace page to garner feedback from current and prospective students to make improvements to our MySpace presence. For example, we were thinking about having current students facilitate our MySpace page to better connect with prospective students giving prospectives a genuine idea of what it's like to be an Edgewood College student...well, most of those who replied to our survey requested that we keep it facilitated by an Admissions Counselor, so questions about Edgewood College can be answered by someone who does, in fact, know the answer.  We plan on using these sort of surveys coupled with on-campus in-person focus groups of students to get to the heart of effective recruitment and retention as both are always growing and changing."

Visit the Edgewood site at www.myspace.com/edgewoodcollege to see for yourself how social networking is starting to unfold in student recruitment.

Are you ready for MySpace? Are your competitors? One more item to track on a regular basis.

As I said in my newsletter, this isn't a communications tactic for the faint of heart. Spend some time at either the Harcum College or Edgewood College locations and you'll see much that has never appeared in a college video or print publication for student recruitment.

But MySpace is an example of the ongoing inability of colleges and universities to practice "message control" in viewbooks and on websites. You really should be thinking now about how you are going to enter the new frontier and shape it to your advantage.

And a special thanks to Nick for sharing. To talk to him directly about the MySpace experience, contact him at nventurella@edgewood.edu

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From time to time here, I'll write about especially interesting aspects of the viewbooks arriving in my mail as the result of competitive web reviews. Those reviews always include completing the website inquiry form and that soon bring along the print response. The proverbial "full flavor" of these isn't possible without actually having a copy. I'm recommending you add a copy of

Flying down to San Antonio for the CASE Publications Professionals meeting on Monday was a good chance to read the 52-page Worcester Polytechnic Institute viewbook that arrived in the mail a few days earlier. And to find several features worth noting that set it apart from many of the "usual" items like this.

Student stories and profiles... 34 percent of the page space

The most unique content? Three "Transformation" reports from students reporting how they changed during the WPI years from freshmen to senior. Brief, easy to read copy under three transformation headings: Global, Social Transformation, and Academic. Just a few lines for each year but the 2-page spreads make this a can't miss feature that is an unusual way to demonstrate on aspect of the "outcomes" of a WPI education. Well written. Nicely presented.

The book also includes four 2-page student profiles with large, up close portraits of each student and a modest amount of copy. Those are supplemented with three other single page profiles.

Subtracting for the front and rear covers, that's letting students tell stories in 34 percent of the book.

Direct content links from print to web

The viewbook also makes good use of direct links from key content to more of the same on the website. Did you like what you read about the Humanities and Arts project in the freshman and sophomore years? You can read about more projects at http://www.admissions.wpi.edu/Academics/projects.html

Easy to find alumni outcomes information

And most readers won't miss the four pages on "Alumni Outcomes" near the rear of the book. An unusual touch? WPI average starting salaries in six areas from Biomedical Engineering to Management Information Systems that are all above the national average for college graduates.

Quite a stack of viewbooks to read in the next 10 days. More here soon. Meantime, add WPI to your viewbook collection.

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I've been working this morning to complete a competitive web review of five universities for a client.

The immediate task today was to find and complete the undergraduate inquiry or information request form. After about 15 minutes of searching the front page and the admissions section of the site, I can't find the form. A site search for "inquiry form" and "information request" and "information request form" leads to forms for "aliens" and a professional school at the university, but not a form for undergraduates enrolling as freshmen.

In the past couple of years, it has become fashionable for all the right reasons to make the "apply for admission" path as obvious as possilbe for future students. Makes sense. When people are ready to apply, there's no reason to frustrate them by hiding the application form. Schools that have increased the visibility of the application usually report an increase in online apps.

Is the inquiry form as visible as the application form?

But what about people who are not ready to apply for admission? Folks who want to do more than learn about your school on your website? Surely they should be able to request information just as easily as they can later find the application form.

Yes, this instance is an extreme case. But it is also an early warning sign to focus attention on engagement from the time of a first visit. Not everyone will want to identify themselves and request information from you. But some will. Give them the option and make it easy to find.

Beware of front page flash

FYI, this is a major Eastern university. The first admissions page has a long flash feature that's impossible to skip even though there is a button you can click to skip it. Problem is, the flash keeps flashing when you click it. Somebody at this university is no doubt proud of the flash. Maybe even excited.  But don't let attention to the fancy stuff get in the way of attention to basics. Such as an easy to find inquiry form.

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From the TargetX workshop in Philadelphia last week, you could look out to Independence Hall and imagine for a moment the debates and discussions that finally created the Declaration of Independence. It wasn't quite that dramatic at the workshop, but there indeed was an effort to take stock of the revolutionary changes in recruitment marketing that have taken place in just the last year or two.

The 11 point Recruitment Revolution manifesto sums up the changes rather well. Boiled down, the essence is this: colleges and universities can't control the messages that are out and about the planet about them. The Internet has pretty much destroyed that, along with the general and growing reluctance to believe "marketing speak" messages.

What's next? The 11 points outline the path. My favorite? "We will give students the tools to create their own content, even if that means giving up some control." Most of the people in the room didn't yet have student blogs on their websites. Until you do, you haven't joined the revolution. Real blogs, where students sometimes talk about stolen iPods, excess drinking, and transferring. In other words, this Revolution is about Reality Marketing.

A Revolution at NACAC?

Next stop for the Revolution Manifesto? If I can mix a little history here, maybe figuratively nailed to the doors at the NACAC meeting in Pittsburgh?

Here's the list. How far down the path have you gone?

- We will encourage interactive communication whereby we talk with prospective students, not at them.

- We will forego marketing speak for credible, authentic content in all our communications.

- We will embrace prospective students' parents in the admissions process and provide information directed to their specific interests and needs.

- We will communicate with prospective students when they are ready, not when we're ready.

- We will declare an end to boring campus tours and open house events, replacing them with memorable experiences.

- We will give students the tools to create their own content, even if that means giving up some control.

- We will strive to tell stories over statistics.

- We will equip everyone on the admissions team with the skills and confidence to interact with a culturally diverse population, and not simply rely on a "minority recruiter" to reach our diversity goals.

- We will use technology only when it helps us tell better stories and communicate more effectively, not because it's trendy or cool.

- We will promote "word of mouth" by creating connections between prospective students, current students, our campus community and alumni.

- We will champion the recruiting revolution within our office, our administration and our campus.

Add your thoughts here or at the TargetX blog at http://www.blogs.targetx.com/targetx/emailminute/

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Last week I was writing about Colgate and other universities that were breaking new ground in first response communications sent to new inquiries. These revolutionary schols were abandoning the traditional viewbook as the first response piecel. Imagine my surprise this week when along came a traditional 72-page viewbook from Colgate.

In May, the 52-page photo collection

What's special about this? First, consider the investment that Colgate has made since May. First, a 52-page "24/7" photo book to introduce life at the University with photos taken by the same student photograher that signed the cover letter. Then several postcards, including the skeleton skull that Sam Jackson hated and wrote about at his blog at http://www.samjackson.org/college

Along with the photo story book and the postcards have some four monthly email newsletters that arrive right about the start of each month.

So what we have so far is an admirable and continuing contact program that clearly sends the message that Colgate is interested. Colgate's version of The Courting Game is being played with unusual intensity.

In September, the 72-page viewbook

And then arrives the viewbook. More great photogaphy, for sure, but lots of substantive information as well, including a strong "Graduation and Beyond" section.

The viewbook's existence doesn't change any of the comments in last week's posting. Colgate is  not using it as a first response piece. In this case, it is being sent to a person who made an initial inqiury in May of the sophomore year and is now starting the junior year. I haven't asked Sam Jackson what he thinks about the Colgate program. Since Sam doesn't list Colgate as one of the places he's thinking about applying to, he isn't in the target audience.

What's the target audience? Anyone with a genuine initial interest in Colgate. I'll be amazed if Colgate's visit and application yield from that group isn't higher than rivals who are not making a similar effort that starts as soon as the inquiry is received. And that should pay dividends for a university that's already in a very strong recruitment position.

Now, I'm looking forward to more monthly emails as th recruitment season unfolds.

TargetX and the Recruitment Revolution

The Colgate effort is featured in my new presentation on the evolution of print publications done for the TargetX "Recruitment Revolution" workshop that's now less than two weeks away. For details about the other sessions offered that day, visit http://www.targetx.com/workshops/index.html Still time to register and join us in Philadelphia.

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Ray Ulmer at TargetX interviewed me this week for today's "Email Minute"... and while we touched on email, most of the conversation was related to my September presentation for TargetX on the future of print publications in a world increasingly shaped by electronic recruitment steps.

Universities leading the print revolution

I'll be speaking about why the traditional viewbook designed to introduce people to a college or university late in their junior year or just before their senior year is increasingly irrelevant. Using material sent by friends at Furman University, LeTourneau University, and Seattle Pacific University who have dared to break with the traditional viewbook, we'll review the future of print in the Internet era.

It all started with sophomore just a few years ago when many of them started becoming inquiries at colleges and universities a year or so earlier than they were supposed to do that. Send them a viewbook? Then what do we do with them after that? And so most places sent little or nothing at all and that's still a common pattern. Along came the viewbook about a year after the inquiry.

How often do people tell me the yield from sophomore inquiries is poor? Do they know the value of a good first impression? Or the consequences of a bad one?

The communication challenge increased as more and more people starting sending applications for admission without ever identifying themselves as an inquiry. Websites provide all the information needed to select a list of applicant schools. Send these people a viewbook designed to introduce them to your school after you already have the application? Does that really make sense?

Magazines are hot. Viewbooks are not.

A few smart marketers have invented a new solution. For some, like Furman and Seattle Pacific, the answer is a new magazine format publication that focuses on life at the shool rather than facts and figures that are better left for the website. Done several times a year, the magazine "subscription" can begin whenever a prospect is identified. And then you have something to continue sending right through to the end of the recruitment cycle. The magazine isn't the same print quality as a view book, but it sure trumps the letter or postcard that most sophomores are likely to receive today. If they receive anything at all.

Colgate University's Photo Book

Colgate University has taken a different approach. Inquire as a sophomore and you'll receive a very high production quality photo book that takes you through life over several days at the Colgate campus. Almost no text, almost no facts and figures. Just the one thing you can do better in print than you can do on the web... use the power of great photography to engage an audience. What's the ongoing follow-up for Colgate? Since May, a well-done monthly email newsletter and a plethora of postcards.

First impressions created by first response to an inquiry are critical. How strong is yours?

More on the Recruiting Revolution

To explore more on the "new" print in student recruitment and other elements of the "Recruiting Revolution," come along to the TargetX event on September 21. Details and registraton are at http://www.targetx.com/workshops/index.html

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Google is a wonderful place to assemble a list of who's doing what in just about anything. So in response to a question from a newsletter reader about instant messaging vs. text messaging in student recruitment, Google reports that IM is a hands down winner over TM when measured by adoption.

The list proves one point again... adoption of a new technology isn't related in any way to size or type of institution. Skim this list and you'll quickly see everything from huge universities to small private colleges. 

Pick your favorites and explore how people are implementing IM in their recruitment communications. Mix and match from several sites and get the "best of the best" for your program.

If you aren't doing either IM or TM right now, where should you start? Keep in mind that today far more teens use IM than TM if that's your primary audience.

If your college belongs here and escaped Google, add a comment or send me the name at bob@bobjohnsonconsulting.com

Instant Messaging at Colleges and Universities
 
 
Augustana College http://www.augustana.edu/admissions/im/

Boise State University http://admissions.boisestate.edu/additionalinfo.shtml 

Calvin College http://www.calvin.edu/admin/admissions/contact.htm

Catawba College at http://www.catawba.edu/admissions/meet/im.htm 

Clarkson University http://www.clarkson.edu/getting_into_clarkson/high_school/staff.html 

Clearwater Christian College at http://www.clearwater.edu/admissions/im.asp

Concordia College http://www.cord.edu/dept/admissions/im.php

Creighton University https://admissions.creighton.edu/CULive/InstantMessaging/tabid/342/Default.aspx

Frostburg State University http://www.frostburg.edu/ungrad/admiss/contact.htm

Gustavus Adolphus College at http://admission.gustavus.edu/admissions/connect/im.asp 

Hofstra University at http://www.hofstra.edu/Admission/adm_aim.html

Loyola Marymount University http://www.lmu.edu/Page9841.aspx 

Marywood University http://mymarywood.com/home_gen_v2.asp

McKendree College http://www.mckendree.edu/prospective/admissions/IM_the_admission_staff.aspx 

Medaille College http://www.medaille.edu/admission/undergraduate/people/
 
Michigan State University http://admissions.msu.edu/learnMore/IM.asp

Monroe Community College http://www.monroecc.edu/depts/admiss/index.htm

Mount Mercy College http://www2.mtmercy.edu/admission/meetrep.html

Northwestern Iowa Community College at http://www.nwicc.cc.ia.us/pages/admissions/admissions/im.html?&TYPE=M&PID=CORE-WBMAIN&TOKENIDX=8987400988

Northwestern Oklahoma State University http://www.nwosu.edu/recruit/chat.htm 

Philadelphia University http://www.philau.edu/Admissions/imstatus.htm
 
 
Purdue University North Central http://www.pnc.edu/admissions/im.html

SUNY Plattsburgh at http://www.plattsburgh.edu/admissions/chat

University of South Carolina http://www.sc.edu/admissions/imchat.htm

Villa Julie College http://www.vjc.edu/admissions/index.aspx?id=9258


West Virginia University http://admissions.wvu.edu/undergraduate/im_askwvu.asp

Text messaging at Colleges and Universities
 
Centenary College http://www.centenary.edu/admissions/news/text

Testimonial from an IM user...

"Thank you so much for listing us among those who use IM-- we are a regional campus of Purdue-- with just under 4000 students-- and our admissions staff find that IM "keeps it real"-- the ability to have real-time, spontaneous conversations puts prospective students at ease-- no need to dot your i's and cross your t's--just get the message to the customer. Quicker, easier, and most important-- student-centered!!"

Judy Jacobi, Director of Marketing, Purdue University North Central

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